Staff Opportunities

As one of Upstate New York's leading law firms. Woods Oviatt has long enjoyed a reputation for representing clients of all sizes in complex legal matters, and serving the public interest, according to the very highest professional standards. We are always looking for talented individuals with the ability, integrity, and initiative necessary to maintain these qualities and to ensure that our firm continues to be a stimulating and rewarding place to work.

At Woods Oviatt, our administrative staff shares our lawyer's high standards and commitments to excellence. Our staff's contributions are critical to our practice and help sustain and enhance our reputation for outstanding customer service.

We invest time and effort in the hiring of our staff and seek employees that understand our dedication to client service. We look for employees who want to work as part of a team. We foster a collaborative work environment where opinions are valued and contributions are acknowledged.

Our firm is committed to the full utilization of all human resources and to a policy of equal employment opportunity. Our firm will not discriminate against employees, interns or applicants for employment on any legally‑recognized basis including, but not limited to, race, creed, age, color, religion, sex, marital status, national origin, disability, sexual orientation, domestic violence victim status, criminal history, veteran status or any other characteristic protected by law, will undertake or continue existing equal employment opportunity programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination, and shall make and document its conscientious and active efforts to employ and utilize minority group members and women in its workforce.

Woods Oviatt Gilman LLP offers a competitive benefits package in addition to a family and professional work environment.

 

CURRENT OPPORTUNITIES


Rochester Office Openings

Legal Administrative Assistant

Summary:

We are looking for a self-motivated Legal Administrative Assistant to ensure smooth running of the office and effective case management. 

Duties and Responsibilities:

  • Cultivate and maintain an efficient documentation and filing system for development/zoning files.
  • Assist attorneys with preparing and processing development applications, including but not limited to docketing (pre and post approval).
  • Utilize internet based resources to gather and synthesize property information.
  • Acquire information and copies from various municipalities and professionals (architects, engineers, etc.) to process and advance development applications.
  • Obtain copies of recorded documents from various governmental offices where applicable, obtain tax receipts for properties.
  • Open new files, request conflict of interest checks, and maintain (including indexing and organizing) client and general files.
  • Prepare correspondence and other legal documents from written or verbal instruction.
  • Draft various letters to clients based on the specific transaction/matter.
  • Log attorney's time for billing purposes and work with Accounting to generate bills.
  • Provide admin support such as transcribing dictation, maintaining calendars, setting up meetings, coordinate courier deliveries, sorting and distributing mail, and filing.
  • Assist with overflow projects/assignments such as filing, photocopying, scanning, or reception relief and perform other duties as needed upon request by immediate supervisor.

 Requirements:

  • Associates Degree with commensurate administrative work experience.
  • Type a minimum of 60 wpm.
  • Experience with transcription.
  • Attention to detail.
  • Exercise independent judgment and initiative.
  • Ability to organize and prioritize issues and workload
  • Excellent verbal and written communication skills.
  • Familiarity with real estate transactions preferred.
  • Proficient in Microsoft Office, and Document Management software experience preferred.

 


Default Services Department

Litigation Clerk

The Litigation Motions Clerk oversees that updates are sent to appearing counsel in a timely manner. The Clerk is also responsible for processing decided Motions for Summary Judgment. In addition the Clerk will be tasked with the drafting and processing of Notices of Withdrawal, Notices of Settlement, and Notices of Entry. Running Department of Defense and skip trace searches is a regular job duty. Daily correspondence with clients, attorneys and courts will take place via fax, e-mail, letter, and phone. Constant updating of the client and case management systems is required. The Litigation Motions Clerk is responsible for ensuring that our office is regularly following up on and obtaining all decisions that have been rendered from the courts. In addition the Clerk will handle all updates received from the New York Unified Court System including etrack, efile and general notification emails. The Clerk is responsible for identifying any court deadlines or future appearances, ensuring the case management system is properly updated and coverage is accurately secured and calendared. Additional duties as assigned by the supervisor and team lead at any given time.

 


QC Title Clerk

The title Clerk is responsible for ensuring all required documents are uploaded to Worldox for the First Legal Clerk to draft the Notice of Pendency, Summons and Complaint. The Clerk performs a review of demand and state mandated notices to confirm compliance. A full title review of the foreclosure certificate is completed and any missing documents and title issues identified. Daily correspondence with clients, attorneys and peers via e-mail, phone and client systems are a major responsibility in this position. Constant updating of the client and case management system is required. Adherence to client SLAs. Additional duties as assigned by the supervisor and team lead at any given time.

Qualified candidates should have experience with title clearance, deeds, mortgages and loan modifications. Knowledge of summons and complaints and familiarity with foreclosure certificates, title policies and title abstracts.


Motions Clerk

The Motions Clerk oversees that updates are sent to appearing counsel in a timely manner. The Clerk is also responsible for processing decided Motions for Summary Judgment. In addition the Clerk will be tasked with the drafting and processing of Notices of Withdrawal, Notices of Settlement, and Notices of Entry. Running Department of Defense and skip trace searches is a regular job duty. Daily correspondence with clients, attorneys and courts will take place via fax, e-mail, letter, and phone. Constant updating of the client and case management systems is required. The Litigation Motions Clerk is responsible for ensuring that our office is regularly following up on and obtaining all decisions that have been rendered from the courts. In addition the Clerk will handle all updates received from the New York Unified Court System including etrack, efile and general notification emails. The Clerk is responsible for identifying any court deadlines or future appearances, ensuring the case management system is properly updated and coverage is accurately secured and calendared. Additional duties as assigned by the supervisor and team lead at any given time.


 

If you are interested in being considered for an open position please complete the Online Application.

Default Services Department